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Accounts Payable Clerk

Chinese Hospital | San Francisco Bay Area

About This Role

Department

Finance

Reports to

Accounting Manager

Type

Part Time

Requisition #

12519

Provides day to day financial functions, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

  • Accurately upload and enter Accounts Payable invoices into Multiview
  • Complete weekly check run process to vendors and outside healthcare providers
  • Organize and maintain good filing system on all invoices and checks
  • Complete monthly Accounts Payable Closing
  • Reconcile Accounts Payable balances to General Ledger and maintenance on accounts payable records in Multiview
  • Matching P.O. invoices to Cerner
  • Credit Card Reconciliation
  • Pick up and drop off mail to Hospital
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
  • Obtain W-9 for new vendors
  • Protects organization’s value by keeping information confidential
  • Accomplishes accounting and organization mission by completing related results as needed.
  • Follows Hospital and Department policies and procedures at all times, including but not limited to: Administrative Manual, Environment of Care, Human Resources, Infection Control, Corporate Compliance, Code of Ethics, etc.
  • Attend, actively participate and complete in-services, training classes, mandatory classes, seminars/workshops, staff meetings, exercises and drills; reads all department communication and assigned materials.
  • Customer Service – Provides excellent customer service and shows compassion to all patients, visitors and co-workers. Seeks feedback to ensure all needs are met. Anticipates and recognizes the concerns of others, even if those concerns are not openly expressed.
  • Communication ¬– Keeps manager and team informed of progress, problems, development and plans. Gets along and interacts positively with co-workers and others.
  • Accepts and performs other duties as assigned

  • High School Diploma or GED preferred
  • 1-3 years accounts payables experience
  • Knowledge of general accounting principles, regulatory standards and compliance requirements
  • General math skills
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs (e.g. Excel, Access)
  • High degree of accuracy, attention to detail and confidentiality
  • Excellent data entry skills
  • Excellent analytical, problem solving and decision making skills
  • Effective verbal, listening and written communication skills
  • Effective organizational, stress and time management skills
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member
  • Dependability, customer service, and flexibility required

While performing the duties of this job, staff is regularly required to sit, stand, walk, talk, and/or listen. He/she uses his/her hands to do computer work, write reports, do equipment set-up/cleaning/storage, clerical support, etc. He/she will be using the phone frequently. Good vision is needed to be able to read schedules, enter accurate data, etc. He/she must have good general health and demonstrate emotional stability so as to carry out the above-enumerated duties.

  • Able to lift up to 30 pounds.
  • Stand, walk, and move 50% of the day.
  • Use proper body mechanics when handling equipment.

Complies with Chinese Hospital Compliance Handbook including Code of Ethics and all statutes, regulations, guidelines applicable to federal and state programs. Responsibilities include, following the guidelines and reporting suspected violations of any statute, regulations, agreements or guidelines applicable to all healthcare programs.

I have read and understand the duties, responsibilities, and expectations pertaining to the position. I understand that this job description is intended to describe the general nature and level of work performed. It is not intended to serve as an exhaustive list of all duties, skills and responsibilities required. I have been allowed to clarify and ask questions about this job description.

Starting at $23.33 – $30.45 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.

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